🖨️ The Ultimate Guide to Choosing the Right Office Printer: A Salt Lake City Business Perspective

What to expect:

If you’re running a business in the Salt Lake City area, choosing the right office printer can be surprisingly complicated. With so many brands—Canon, Xerox, Kyocera, HP, KIP, and more—and a range of features to consider, it’s easy to feel overwhelmed. This guide walks you through every major factor you should consider, explains how different brands stack up, and offers expert insight into local industries’ needs. Whether you’re buying your first printer or upgrading a whole fleet, this guide is your roadmap to smarter printing decisions.

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Why the Right Printer Matters for Your Salt Lake City Business

Whether you’re printing client presentations, contracts, marketing materials, or medical forms, your printer plays a vital role in your daily operations. In fact, the right machine can actually save your business time, money, and security headaches.

And if you’re like many businesses in Salt Lake City, you want more than just a reliable printer—you want local service, access to toner and repairs, leasing options, and a partner that understands your industry. That’s exactly where Associated Business Technologies (ABT) comes in.

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Step 1: Understand Your Needs

Before you dive into brands or models, start with a clear understanding of your printing needs:

📌 Key Questions to Ask Yourself:

• How many pages do you print per month?
• Do you need color printing or just black and white?
• Do you scan, copy, and fax regularly?
• How important is wireless/mobile printing?
• Is print security a concern (especially in legal or healthcare)?
• Do you need wide-format printing or finishing options like stapling?

You’ll want to match your answers with the right machine features—and the right service plan to support it.

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Step 2: Brand-by-Brand Breakdown

Let’s look at how top office printer brands stack up. Each offers distinct strengths, and ABT provides local service, supplies, and support for all of them.

🔍 Brand Comparison Chart

Brand	Best For	Key Features	Ideal Industries
Canon	High-volume office printing	Crisp color, mobile print, imageRUNNER series	Legal, Finance, Admin
Xerox	Smart, secure multifunction use	AI workflows, AltaLink security, cloud-ready	Healthcare, Education, Retail
Kyocera	Long-term durability	Low cost per page, eco-friendly, TASKalfa	Manufacturing, Engineering
HP	Versatility, ease of use	Smart app integration, JetIntelligence	Small Businesses, Remote Teams
KIP	Wide-format & technical prints	Blueprint accuracy, low running costs	Architecture, Construction
Formax	Finishing & mailroom tasks	Folding, inserting, sealing systems	Government, Insurance
Zebra	Labels and barcode printing	Rugged design, high-speed output	Logistics, Retail, Healthcare

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Step 3: Prioritize Your Must-Have Features

Here’s a breakdown of the most in-demand features and what they actually mean for your day-to-day operations:

🛠️ Functionality

• Multifunction (print, scan, copy, fax) – Standard for most modern offices.
• Color vs. Monochrome – Color costs more but is often essential for marketing, client presentations, and signage.
• Duplex printing – Print on both sides automatically to save paper.
• Finishing tools – Like stapling, hole punching, or booklet making for professional documents.

📡 Connectivity

• Wi-Fi and mobile printing – Essential if your team uses tablets, smartphones, or laptops.
• Cloud integration – Sync documents directly to/from services like Dropbox, Google Drive, or OneDrive.
• Print management software – Control print costs, monitor usage, and secure sensitive data.

🔐 Security

Salt Lake City has a robust legal, healthcare, and finance sector—all of which deal with confidential documents daily. Look for:

• User authentication (PIN codes, badges)
• Encrypted print jobs
• Automatic data wiping

Associated specializes in secure print solutions tailored for firms that demand compliance and protection.

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Step 4: Consider Total Cost of Ownership (TCO)

Too many businesses focus on the purchase price alone, but that’s just one part of the story. Over time, what really matters is the cost per page, the frequency of maintenance, and whether your provider offers proactive service.

Factors That Impact Long-Term Costs:

• Toner and ink usage
• Paper jams and downtime
• Monthly duty cycle limits
• Service and repair responsiveness

With Associated Business Technologies, you’re not just getting a machine—you’re getting a local team that keeps your printer running efficiently, with affordable service contracts and automatic toner replenishment.

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Step 5: Understand Your Industry’s Needs

Every industry prints differently. Here’s how ABT tailors solutions based on your sector:

🏥 Healthcare & Medical

• HIPAA-compliant printing
• Secure patient form printing
• Workflow integration with EMRs

⚖️ Legal & Finance

• Advanced encryption
• High-volume scanning of case files
• Reliable uptime for critical documents

🏢 Real Estate & Marketing

• Stunning color output for brochures
• Mobile printing on the go
• Scanning property documents to cloud folders

🏗️ Architecture & Engineering

• Wide-format printing (KIP systems)
• CAD and blueprint printing
• Durable machines for heavy use

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Step 6: Lease vs. Buy – What’s Right for You?

💳 Buying

• Best for companies with long-term needs and capital to invest upfront.
• Total control of the equipment.

📘 Leasing

• Lower upfront costs
• Easier upgrades as technology evolves
• Often bundled with maintenance, toner, and support from ABT

Leasing from Associated also gives you predictable monthly costs, tax-friendly options, and the ability to scale as your business grows.

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Step 7: Why Choose Associated Business Technologies

You’re not just choosing a printer—you’re choosing a partner. Here’s what makes Associated your go-to for office printing in Salt Lake City:

• 🔧 Local service & support
  Onsite techs mean faster repairs and better customer service.
• 📦 Automatic toner delivery
  Never run out of supplies again.
• 💼 Managed Print Services (MPS)
  Let ABT take over your print environment—saving you time and reducing costs.
• 🤝 Real people, real relationships
  Family-owned values with enterprise-level solutions.

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Final Thoughts

Choosing the right printer isn’t just about specs—it’s about finding the best match for your unique needs, your budget, and your long-term goals. And if you’re doing business in or around Salt Lake City, having a reliable local partner like Associated Business Technologies makes all the difference.

You’ll get access to top brands like Canon, Xerox, Kyocera, HP, KIP, and more—backed by expert support, flexible financing, and a team that truly cares about your success.

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📞 Ready to Upgrade Your Office Printing?

Get in touch with ABT for a free consultation or printer demo today. We’ll help you compare options, answer your questions, and create a print solution that powers your business forward.

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