If you’re running a business in Salt Lake City, West Valley, Sandy, Draper, Ogden, or anywhere along the Wasatch Front, you already know how quickly technology changes. Your office printer isn’t just a printer anymore — it’s a productivity hub, a document management system, a security checkpoint, and a cost center all rolled into one.
So the real question isn’t just “Should you get a new printer?”
It’s this:
Should you lease your next office printer instead of buying it?
In this complete guide, you’ll learn exactly how printer leasing works, when it makes sense, what it costs, how it compares to buying, and why working with Associated Business Technologies (Associated) gives your Utah business a competitive advantage.
Why Printer Leasing Makes Sense for Utah Businesses
When you lease a printer, you’re not just acquiring equipment — you’re investing in predictable performance and long-term efficiency.
Here’s why more Salt Lake City businesses are choosing to lease instead of buy:
1. Preserve Your Cash Flow
Buying a commercial-grade office printer or multifunction copier outright can require a significant upfront investment. If you’re purchasing a high-volume Xerox, Kyocera, Canon, or HP device, the cost can easily run into thousands — sometimes tens of thousands — of dollars.
Leasing allows you to:
- Avoid large upfront capital expenses
- Keep working capital available for growth
- Maintain predictable monthly payments
For growing Utah businesses, cash flow flexibility can be more valuable than equipment ownership.
2. Get Predictable Monthly Costs
One of the biggest frustrations businesses face with printer ownership is unexpected repair bills and supply costs.
When you lease through Associated Business Technologies, your agreement typically includes:
That means fewer surprises and easier budgeting. Instead of reacting to breakdowns, you operate with stability.
3. Access New Technology Faster
Technology evolves quickly. Security updates, workflow automation tools, cloud integration, and mobile printing features are constantly improving.
If you buy a printer, you may keep it for 7–10 years — long after it becomes outdated.
When you lease, you typically upgrade every 36–60 months. That means:
- Better security features
- Faster print speeds
- Improved scanning workflows
- Lower energy consumption
- Advanced document management integration
For law firms, medical offices, construction companies, and educational institutions across Salt Lake City, staying current isn’t optional — it’s strategic.
Lease vs. Buy: Which Is Right for You?
You don’t want a one-size-fits-all answer. You want to know what’s best for your situation.
Here’s how leasing compares to buying:
Leasing Is Often Better If You:
- Want low upfront costs
- Prefer predictable monthly expenses
- Need bundled service and supplies
- Plan to upgrade every few years
- Value ongoing support
Buying May Make Sense If You:
- Have excess capital
- Don’t need service included
- Plan to use the device long term
- Have in-house IT managing maintenance
For most small and mid-sized businesses in the greater Salt Lake metro area, leasing offers more flexibility and fewer operational headaches.
What Types of Printers Can You Lease?
When you lease through Associated, you’re not limited to entry-level machines. You gain access to industry-leading brands designed for reliability and performance.
Ideal if you need:
- High-volume production
- Advanced finishing options
- Enterprise-level security
- Workflow automation tools
Xerox devices are built for businesses that demand performance and durability.
If you’re focused on:
- Low cost per page
- Long-life components
- Reliable black-and-white output
- Efficient office workflows
Kyocera is known for its rugged design and economical operation.
Perfect if you need:
- High-quality color output
- Advanced scanning capabilities
- Secure cloud integration
- Professional-grade imaging
Canon devices are popular with marketing teams, architects, and creative firms in Utah.
A great choice if your office relies on:
- Secure mobile printing
- Hybrid and remote work environments
- Compact office footprints
HP printers integrate easily into modern business environments.
Specialty Equipment
You can also lease:
- KIP wide-format printers for engineering and construction plans
- Formax finishing and mailing equipment
- Zebra barcode and label printers for logistics and warehouse operations
If your business requires more than just standard printing, leasing allows you to scale without massive upfront investment.
What’s Included in a Printer Lease With Associated?
When you lease through Associated Business Technologies, you’re not just signing paperwork. You’re entering into a service partnership.
Here’s what you typically receive:
✔ Equipment
The exact device tailored to your workflow and volume needs.
✔ Toner and Supplies
Automated supply fulfillment so you never run out unexpectedly.
✔ Maintenance and Repairs
Certified technicians based in the Salt Lake City area — not an out-of-state call center.
✔ Ongoing Support
Local service response times matter. When your printer goes down, your business slows down. Associated’s local team ensures minimal disruption.
The Step-by-Step Printer Leasing Process
If you’ve never leased before, here’s how simple it actually is:
Step 1: Needs Assessment
You review:
- Monthly print volume
- Color vs. black-and-white usage
- Scan and document storage needs
- Security requirements
- Office space considerations
This ensures you don’t overpay for unnecessary features.
Step 2: Device Recommendation
Based on your usage, you receive a tailored recommendation from brands like Xerox, Kyocera, Canon, or HP.
You’re not guessing. You’re matching equipment to business outcomes.
Step 3: Lease Structure
You choose:
- Term length (typically 36–60 months)
- Payment structure
- Service coverage level
Your agreement is clear and transparent.
Step 4: Installation & Training
Your new equipment is delivered, installed, configured, and tested.
Your team receives training so you can immediately maximize productivity.
Step 5: Ongoing Service & Optimization
Associated continues to monitor, service, and support your equipment. As your business grows, your print environment can adapt with you.
The Financial & Tax Advantages of Leasing
Leasing can offer financial advantages beyond simple monthly affordability.
Depending on your accounting structure, you may benefit from:
- Treating payments as operating expenses
- Potential tax advantages under Section 179 (consult your tax advisor)
- Avoiding equipment depreciation tracking
- Preserving lines of credit
For many Utah businesses, leasing aligns better with financial planning and long-term budgeting strategies.
Frequently Asked Questions About Printer Leasing
What happens at the end of the lease?
You typically have options:
- Upgrade to new equipment
- Renew your lease
- Purchase the device
- Return the equipment
Flexibility is built into the model.
Is leasing more expensive than buying?
Not necessarily. When you factor in:
- Repairs
- Toner
- Downtime
- Lost productivity
- Upgrade cycles
Leasing often provides better total cost predictability.
Can small businesses lease printers?
Absolutely. In fact, smaller businesses often benefit the most because leasing reduces capital strain and includes bundled support.
What if my print needs change?
Your lease structure and equipment recommendations can be adjusted over time. Associated works with you to scale up or down as needed.
Why Work With Associated Business Technologies?
You don’t just need a printer. You need:
- Reliable equipment
- Fast local support
- Competitive pricing
- Transparent agreements
- Long-term partnership
Associated Business Technologies has been serving businesses across the Salt Lake City metro area with industry-leading brands and full-service support. When you lease through Associated, you’re working with a team that understands Utah businesses and responds quickly when you need help.
Is Printer Leasing Right for You?
If you:
- Want predictable monthly costs
- Prefer bundled service and supplies
- Plan to upgrade every few years
- Value local support
- Want to preserve cash flow
Then leasing may be your smartest move in 2026.
The best way to know for sure? Schedule a no-obligation print assessment. You’ll receive a tailored recommendation based on your real usage — not a generic sales pitch.
Take the Next Step
If you’re ready to explore printer leasing in Salt Lake City or anywhere along the Wasatch Front, reach out to Associated Business Technologies today.
You’ll get expert guidance, access to top-tier brands like Xerox, Kyocera, Canon, HP, KIP, Formax, and Zebra, and the peace of mind that comes with local service and support.
Your printer should work for you — not against you.
Let’s make sure it does.
