The Lowdown
If you’ve been putting off upgrading your office equipment, now is the time to take action—especially when it comes to Kyocera copiers and printers. With end-of-year tax incentives, new technology that boosts productivity, and rising business demands, upgrading before 2026 could save you money while significantly improving your document workflow. This blog will walk you through why upgrading now makes sense, highlight Kyocera models worth your attention, and explain how Section 179 can turn your purchase into a smart tax move.
Why Now Is the Best Time to Upgrade to Kyocera Devices
1. Maximize Your Tax Savings Before 2026
Section 179 of the IRS tax code allows your business to deduct the full purchase price of qualifying equipment—like Kyocera multifunction printers—when you buy and install them during the same tax year. But here’s the catch: you need to have the equipment in service before December 31, 2025, to qualify for this deduction in your 2025 tax return.
This tax break isn’t guaranteed to remain unchanged. Future legislative changes could lower deduction limits or eliminate the program altogether. If you wait until 2026, you may miss out on thousands of dollars in savings. By upgrading now, you’re not only investing in better equipment—you’re leveraging the tax code to your advantage.
2. Avoid the Cost of Delayed Upgrades
Older printers and copiers might still be functioning, but they’re likely slowing down your team. Whether it’s frequent service calls, paper jams, slow print speeds, or outdated interfaces, aging equipment causes silent productivity losses. These issues tend to snowball, especially as your document volume increases or your team works in hybrid environments.
New Kyocera devices come equipped with faster processors, improved memory, and enhanced software capabilities. Waiting means you’ll continue to absorb hidden costs—longer wait times, inefficient document handling, higher energy consumption, and more support tickets.
3. Get Ahead of 2026 Supply Chain Crunch
As more businesses look to take advantage of Section 179, inventory could tighten, especially late in Q4. Waiting too long might mean your preferred models are backordered, delaying installation past the tax deadline. By upgrading now, you can select the best-fit devices and ensure timely delivery, setup, and onboarding.
Kyocera Devices Worth Upgrading To
Whether you’re running a small office or managing a large enterprise, Kyocera offers a wide range of devices to match your needs. Here are several standout models, grouped by use case.
For Small Offices or Remote Teams
- Print/Copy/Scan/Fax
- 22 ppm (B&W/Color)
- 600 x 600 dpi
- Wireless, Mobile Printing
- Compact footprint
Price Range: Around $589
Best For: Small businesses or satellite offices that need color output and multifunction features in a compact design.
For Mid-Sized Workgroups
- 35 ppm (B&W/Color)
- A4 multifunction
- 7″ full-color touchscreen
- Advanced security features
- Duplex printing
Price Range: $1,500–$1,800
Best For: Workgroups handling a moderate mix of color and mono jobs with a need for advanced scanning.
- 45 ppm (B&W/Color)
- High-capacity input/output
- Cloud and mobile integration
- Improved memory and processing
Price Range: $2,100–$2,900
Best For: Offices with growing document demands that want room to scale.
For High-Volume Environments
Kyocera TASKalfa 5052ci
- 50 ppm color and mono
- A3 printing capabilities
- High-resolution output
- Modular finishing options
Price Range: $3,000–$3,750
Best For: Marketing departments, law firms, and other teams requiring professional color output and finishing.
- Upgraded print resolution and speed
- Dual 500-sheet input trays
- 7″ intuitive touchscreen
Price Range: $5,000+
Best For: Large offices seeking reliability and professional-grade results.
Kyocera TASKalfa 6551ci
- 65 ppm (B&W/Color)
- Enterprise-level production
- Wide format A3 support
- Optional stapling, hole-punch, booklet making
Price Range: $5,000–$6,000+
Best For: Centralized print hubs and enterprises handling large volumes of full-color documents.
Monochrome Workhorses
Kyocera TASKalfa 5002i
- 50 ppm (B&W)
- Low cost per page
- Heavy-duty paper handling
Price Range: $2,400–$3,200
Best For: Teams with high mono output needs and minimal color printing requirements.
Optimize Your Workflow—Not Just Your Hardware
Upgrading to a new Kyocera device does more than improve print speeds. It also opens the door to smarter, more efficient document workflows. Here’s how:
1. Centralized Scanning
Modern Kyocera MFPs allow you to digitize documents and send them directly to email, network folders, or cloud platforms. You reduce physical filing and make documents easier to search, access, and share.
2. Secure Print Release
Secure print release ensures that sensitive documents are only printed when the user is physically present. This reduces the risk of information leaks and cuts down on unnecessary print jobs.
3. Automated Document Routing
With built-in OCR and metadata tagging, you can create workflows that automatically route scanned documents to the right department, folder, or approval queue. No more manual handling or misfiled paperwork.
4. Mobile & Cloud Integration
New Kyocera devices integrate seamlessly with platforms like Google Drive, Dropbox, and Microsoft 365. Employees working remotely or in the field can access documents, print jobs, or scan uploads from anywhere.
5. Analytics and Print Monitoring
Gain insights into who is printing what, how often, and how much it’s costing you. This transparency helps reduce waste, control budgets, and identify areas for optimization.
The Financial Case for Upgrading in 2025
Let’s break it down. Here’s what you gain by acting before year-end:
- Immediate tax deduction (potentially thousands of dollars)
- Reduced operating costs (lower cost per page, fewer service calls)
- Increased employee productivity (faster print/scan times)
- Improved compliance (secure document handling)
- Future-proofing your workflow (cloud and mobile capabilities)
Combine these benefits, and your new equipment can pay for itself within 12–24 months, especially if you’re replacing outdated models that eat up maintenance dollars or slow your team down.
Why You Shouldn’t Wait Until 2026
Waiting might seem like the safer bet—but it can actually cost you more. Here’s why:
- Section 179 could change: There’s no guarantee current limits or rules will stay the same.
- Inventory & Tariff issues: End-of-year demand could cause backorders, pushing your install past the deduction window.
- Rising service costs: Older machines require more frequent (and expensive) repairs.
- Opportunity cost: Every month you wait, you lose time-saving features and workflow gains.
How to Plan Your Upgrade Before Year-End
- Assess Your Fleet
Identify aging devices, high-maintenance models, or equipment that no longer fits your team’s needs. - Choose the Right Kyocera Models
Consider print volume, color vs. mono needs, finishing requirements, and software compatibility. - Get Professional Recommendations
Work with a trusted dealer like Associated Business Technologies to customize a solution that aligns with your usage and budget. - Install and Deploy Before December 31
Section 179 only applies if your equipment is in service by year-end. Plan now to avoid last-minute delays.
Don’t Miss the Window — Act Now
If you’re serious about upgrading, improving productivity, and reducing your tax bill this year, now is the time to act.
Here’s what you should do next:
- Schedule a print environment assessment with Associated Business Technologies.
- Get personalized device recommendations tailored to your business size, workflow, and goals.
- Take advantage of flexible financing options to fit your budget without compromising on quality.
- Ensure installation by year-end so you qualify for Section 179.
Your Next Step: Get a Custom Quote Today
At Associated Business Technologies, we help Salt Lake businesses choose the right Kyocera devices to reduce costs, improve efficiency, and unlock tax savings before 2026. Whether you’re looking for a single MFP or an entire fleet refresh, our team is here to guide you.
Call us today or request a quote online to see how much you can save by upgrading now—and take full advantage of Section 179 before it’s too late.
