The Best Kyocera MFPs for Mid-Size Businesses | Fleet Management, Optimization & Must-Have Features
Choosing the right multi-function printers (MFPs) is crucial for mid-size businesses seeking efficient document management and cost savings. Kyocera, a trusted leader in the MFP industry, offers a range of devices that combine high-performance printing, scanning, copying, and faxing with advanced software integration and fleet management tools.
These features ensure that your business gets a tailored solution for seamless document workflows and robust security. In this guide, we’ll explore some of the best Kyocera MFPs and fleet management for mid-size businesses, examine fleet management benefits, and highlight key series specs and apps that can streamline your business operations.
Why Kyocera MFPs Are Ideal for Mid-Size Businesses
Kyocera MFPs are designed with flexibility, cost-efficiency, and reliability in mind. Their eco-friendly designs and innovative software solutions make them an ideal choice for businesses that need a productive, cost-effective, and secure printing fleet. For mid-size businesses, Kyocera MFPs offer:
- Scalability – Easily accommodate growing printing demands.
- Efficiency – High print speeds and advanced paper handling capabilities.
- Cost Savings – Toner efficiency and optimized usage through fleet management.
- Security – Protect sensitive data with robust security features.
- Integrations – Compatibility with applications for document management and workflow automation.
These characteristics make Kyocera MFPs a smart investment that aligns with the specific needs of a mid-size business, enabling them to stay competitive and efficient.
Top Kyocera MFP Models for Mid-Size Businesses
Let’s explore some of the most popular Kyocera MFP models that offer a range of features well-suited to mid-size businesses.
1. Kyocera TASKalfa 3554ci
The TASKalfa 3554ci is an all-around powerhouse designed to meet the diverse needs of a growing business. With fast printing speeds and sharp, vibrant color output, it handles heavy workloads with ease.
- Print Speed: 35 pages per minute (ppm) for color and black & white.
- Resolution: 1200 x 1200 dpi.
- Monthly Duty Cycle: Up to 150,000 pages.
- Key Features:
- Customizable touch panel.
- Advanced security settings, including data encryption.
- Mobile printing capabilities through Kyocera’s apps.
- Supports various finishing options for in-house production needs.
This model is ideal for mid-size businesses that require frequent color printing and high-volume document processing with a reliable monthly duty cycle.
2. Kyocera ECOSYS M8130cidn
The ECOSYS M8130cidn is part of Kyocera’s eco-friendly ECOSYS series, known for its reduced environmental impact and low operating costs. Its compact design makes it perfect for businesses that need high functionality without taking up too much space.
- Print Speed: 30 ppm.
- Resolution: Up to 1200 dpi.
- Monthly Duty Cycle: 100,000 pages.
- Key Features:
- Reduced maintenance with long-life components.
- Easy integration with mobile devices and cloud storage.
- Multi-layer security with access control.
- Energy-saving features that cut down electricity usage.
The ECOSYS M8130cidn offers excellent performance and lower environmental impact, ideal for mid-size businesses that prioritize sustainability and cost savings.
3. Kyocera TASKalfa 2554ci
The TASKalfa 2554ci is a more compact version of the 3554ci but retains much of its power and functionality. This model is great for mid-size businesses with smaller document output needs but who still want high-quality and reliable performance.
- Print Speed: 25 ppm in color and black & white.
- Resolution: 1200 x 1200 dpi.
- Monthly Duty Cycle: 100,000 pages.
- Key Features:
- User-friendly touchscreen with a customizable interface.
- High-quality color printing with vibrant, accurate colors.
- Comprehensive security features to protect data and documents.
- Mobile and cloud integration for streamlined workflows.
The TASKalfa 2554ci delivers reliable performance for smaller mid-size offices that need robust document management without the high output capacity of larger models.
Fleet Management: Optimize Your Printing Environment
Fleet management is essential for mid-size businesses that manage multiple printers and MFPs. Kyocera’s KFS (Kyocera Fleet Services) platform offers a comprehensive remote management solution that makes monitoring and maintaining your devices easier than ever. Here are the core benefits of Kyocera Fleet Services:
- Centralized Control: View all devices on one platform, making it easy to track usage, toner levels, and maintenance needs.
- Predictive Maintenance: Get alerts for parts that need replacement, reducing downtime and increasing productivity.
- Data Insights: Track printing patterns, usage frequency, and costs to identify areas for cost savings.
- Remote Troubleshooting: Resolve common issues remotely, minimizing the need for on-site support.
- Secure Monitoring: Ensure that your fleet is fully secure by tracking firmware and patch updates, access control, and network configurations.
Kyocera Fleet Services allows businesses to optimize device usage, minimize operational costs, and maintain a secure and efficient printing environment.
Customization and Optimization with Kyocera Apps
Kyocera provides a range of applications to enhance productivity and workflow efficiency. These apps integrate seamlessly with Kyocera MFPs, enabling businesses to optimize document management and improve communication.
1. Kyocera Mobile Print
This app allows employees to print, scan, and send documents from mobile devices directly to the Kyocera MFP. It’s especially useful for mid-size businesses with hybrid or remote workforces.
- Compatible Devices: iOS and Android.
- Features:
- Print from emails, photos, and documents on mobile devices.
- Secure printing with user authentication.
- Scanning and saving to mobile devices.
2. Kyocera Net Manager
Kyocera Net Manager is a powerful tool for managing print jobs securely. It allows businesses to reduce waste, track usage, and ensure that sensitive documents are only accessed by authorized personnel.
- Key Benefits:
- Release printing: Secure print jobs held until the user authenticates at the device.
- Cost tracking and usage reporting.
- Integration with ID cards for quick access.
3. DMConnect Pro
DMConnect Pro is Kyocera’s advanced document management tool, allowing users to scan, process, and store documents efficiently. It helps streamline workflows by automating the document routing and archival process.
- Features:
- Automated data capture with OCR (Optical Character Recognition).
- Document routing based on content or metadata.
- Integration with major document management systems like SharePoint.
- Customizable workflows for specific business needs.
DMConnect Pro is particularly valuable for mid-size businesses that handle large volumes of documents and need efficient document management processes.
How to Choose the Right Kyocera MFP for Your Business
Selecting the right Kyocera MFP requires considering a few key factors:
- Monthly Print Volume: Ensure the device can handle your print volume without frequent maintenance.
- Document Needs: Choose models with high-resolution color printing if your business frequently produces high-quality marketing materials.
- Security Requirements: Opt for MFPs with robust security features if your business handles sensitive information.
- Space Availability: Kyocera offers both compact and large-scale MFPs, allowing you to choose models that fit your office space.
- Software Compatibility: Make sure the MFP supports necessary apps and integrations for document management and mobile printing.
Each Kyocera MFP offers unique features to meet specific needs, so selecting the right model can lead to increased productivity and cost savings for your business.
Start with a Kyocera Demo
Kyocera MFPs provide mid-size businesses with powerful tools for document management, fleet optimization, and workflow automation. Models like the TASKalfa 3554ci, ECOSYS M8130cidn, and TASKalfa 2554ci offer robust capabilities tailored for various business needs. Combined with Kyocera Fleet Services and productivity-enhancing apps, these MFPs allow mid-size businesses to operate efficiently while controlling costs and ensuring data security.
Whether you’re looking to improve document workflows, reduce operational costs, or ensure data security, Kyocera’s line of MFPs is equipped to meet the diverse demands of a mid-size business.
Reach out to Associated Business Technologies to discuss the best Kyocera MFPs for your company’s unique needs and get guidance on fleet management and device optimization. Let’s take your business operations to the next level with Kyocera’s innovative, reliable, and eco-friendly printing solutions.
