The Best HP Printers for Small Businesses: Top Picks and Managed Device Recommendations
For small businesses in Salt Lake City, selecting the right office printer is essential for maintaining productivity and staying within budget. HP has long been a trusted name in business technology, offering reliable, high-performance printers designed to meet the needs of modern work environments. Whether you’re running a law firm, marketing agency, or retail store, having the right device can make a significant difference in efficiency and operational costs.
We’re exploring the top three HP printers that are ideal for small businesses. We’ll discuss their features, pricing, and how they compare to competitive models. Additionally, we’ll explore the benefits of Managed Print Services (MPS) and Managed Device Recommendations and how leasing and buying from an HP-authorized dealership like Associated Business Technologies can optimize your printing needs.
Why HP Printers Are a Smart Choice for Small Businesses
HP printers are known for their ease of use, robust security features, and seamless integration with cloud services. HP’s lineup covers everything from compact inkjets for light use to high-volume laser printers for demanding work environments. Plus, HP’s integration with apps like the HP Smart App, Google Cloud Print, and Apple AirPrint allows small businesses to manage print tasks remotely, a vital feature in today’s hybrid work environment.
However, not all printers are created equal. That’s why we’ve selected the best HP printers for small businesses, offering a balance of functionality, affordability, and support.
1. HP Color LaserJet Pro MFP M479fdw
MSRP: $749.00
The HP Color LaserJet Pro MFP M479fdw is a top-tier choice for small businesses needing a multifunction color laser printer. This device excels in speed, security, and color accuracy, making it ideal for small offices where high-quality printing is a must.
Key Specifications:
- Print Speed: Up to 28 pages per minute (ppm) in both color and black-and-white.
- Print Resolution: 600 x 600 dpi (enhanced to 38400 x 600 dpi for color prints).
- Paper Capacity: 300 sheets (expandable to 850 sheets).
- Connectivity: USB, Ethernet, Wi-Fi, Bluetooth.
- App Integrations: HP Smart App, Google Cloud Print, Apple AirPrint, and Mopria Print Service.
- Security: Includes features like HP Sure Start, instant threat detection, and secure boot processes.
Managed Device Recommendation:
With its robust security and versatility, the HP Color LaserJet Pro MFP M479fdw is an excellent choice for businesses in industries like healthcare, law, and finance, where document security and accuracy are critical. This device can also be seamlessly integrated into an MPS plan to automate toner orders, track print usage, and streamline maintenance, ensuring your office runs smoothly without unexpected interruptions.
Competitors:
- Canon imageCLASS MF743Cdw: A comparable device, but it lacks the same level of mobile integration and advanced security features that HP provides.
- Brother MFC-L8900CDW: While the Brother model offers strong print speeds, the HP M479fdw stands out for its superior color accuracy and mobile printing solutions.
2. HP OfficeJet Pro 9025e All-in-One Printer
MSRP: $329.99
The HP OfficeJet Pro 9025e is a compact inkjet printer that packs a punch, making it ideal for smaller offices with moderate printing needs. Its affordability, combined with HP’s Instant Ink program, helps reduce long-term operational costs.
Key Specifications:
- Print Speed: 24 ppm in black-and-white, 20 ppm in color.
- Resolution: 1200 x 1200 dpi for black-and-white, 4800 x 1200 dpi for color.
- Paper Capacity: 500 sheets.
- Connectivity: USB, Ethernet, Wi-Fi, and Wi-Fi Direct.
- App Integrations: HP Smart App, Apple AirPrint, Mopria, and Google Cloud Print.
- Cloud Services: Includes 6 months of HP Instant Ink for automatic toner replenishment.
Managed Device Recommendation:
The HP OfficeJet Pro 9025e is perfect for businesses needing flexibility and affordability. It’s particularly suitable for real estate firms, small consulting agencies, and retail shops. When integrated into an MPS plan, it offers automatic supply ordering and print tracking, making it a great fit for offices looking to cut printing costs and reduce downtime.
Competitors:
- Epson EcoTank ET-4850: While Epson’s EcoTank provides lower printing costs due to refillable ink tanks, the HP OfficeJet Pro 9025e delivers faster print speeds and superior app integrations.
- Canon PIXMA G7020: Another inkjet competitor, the PIXMA G7020 lacks the speed and advanced cloud features offered by the OfficeJet Pro 9025e.
3. HP LaserJet Pro M404dn
MSRP: $329.00
If your business primarily prints in black-and-white, the HP LaserJet Pro M404dn is a powerful and budget-friendly option. This printer offers fast, high-quality prints, making it ideal for law offices, accounting firms, and other document-heavy environments.
Key Specifications:
- Print Speed: 40 ppm.
- Resolution: 4800 x 600 dpi.
- Paper Capacity: 250 sheets (expandable to 900).
- Connectivity: USB, Ethernet, and optional Wi-Fi.
- App Integrations: HP Smart App, Apple AirPrint, Google Cloud Print, and Mopria Print Service.
- Security: Includes HP Sure Start and real-time threat detection to protect sensitive documents.
Managed Device Recommendation:
The HP LaserJet Pro M404dn is ideal for small businesses that need fast and reliable monochrome printing. When used with MPS, businesses can manage print usage, optimize printer placement, and ensure security compliance with industry regulations, particularly in fields like legal services.
Competitors:
- Brother HL-L5100DN: The Brother HL-L5100DN offers similar print speeds but lacks the depth of mobile integration and security features provided by HP.
- Xerox B210: A lower-cost alternative, but the HP M404dn offers superior paper handling and more advanced mobile app integration.
The Value of Managed Print Services (MPS) for Small Businesses
For small businesses, Managed Print Services (MPS) offer more than just printers—they provide a complete, optimized printing solution. MPS involves managing your fleet of printers and multifunction devices to reduce costs, streamline operations, and enhance security. Here’s how MPS can benefit your business:
Key Benefits of MPS:
- Cost Savings: MPS eliminates the need to manage multiple vendors for hardware, supplies, and maintenance, simplifying your budgeting and potentially reducing print-related costs by up to 30%.
- Automatic Supply Replenishment: Never run out of toner again—your printers will automatically order supplies when they’re low, ensuring minimal downtime.
- Predictable Monthly Costs: With MPS, you’ll pay a flat monthly fee based on your print usage, making it easier to manage cash flow.
- Enhanced Security: MPS providers, like Associated Business Technologies, continuously monitor your print fleet for security vulnerabilities and ensure that all devices are updated with the latest security protocols.
Why MPS Is Ideal for Small Businesses:
MPS takes the hassle out of managing printers, allowing you to focus on what really matters—running your business. By partnering with Associated Business Technologies, you’ll gain access to expert management services, reduced operational costs, and the ability to monitor and control print usage across your organization.
Leasing vs. Buying: What’s Best for Your Business?
If you’re unsure whether to purchase or lease a printer, it’s worth considering both options in the context of your budget and printing needs.
Benefits of Leasing:
- Lower Upfront Costs: Leasing reduces the capital expenditure associated with buying new printers outright, freeing up cash flow for other business investments.
- Flexibility: Leasing allows for easier equipment upgrades. As your business grows, you can upgrade to the latest technology at the end of your lease term without having to sell or dispose of old equipment.
- Tax Benefits: Leasing payments may be deductible as a business expense, providing tax savings for your company.
At Associated Business Technologies, we offer flexible leasing programs that make it easy to get the latest HP printers without breaking your budget. Whether you need to lease one device or manage an entire fleet, we’ll work with you to tailor a plan that fits your business.
Why Buy from an Authorized HP Dealer Like Associated Business Technologies?
As an HP-authorized dealership, Associated Business Technologies in Salt Lake City provides more than just printers. We offer:
- Certified Expertise: Our team is trained and certified by HP, ensuring that you receive the best advice and service possible.
- Genuine Parts and Supplies: We supply only genuine HP parts and toner, ensuring that your printer operates at peak performance.
- Local Support: We provide fast, local support to businesses across Salt Lake City, reducing downtime and keeping your office running efficiently.
Whether you choose to buy or lease, we offer customized solutions to fit your business needs. Our expertise in Managed Print Services ensures you receive the best possible advice and ongoing support to keep your office running smoothly.
Start with an HP Demo Today!
Selecting the right HP printer can make a significant difference in how efficiently your small business operates. From the versatile HP Color LaserJet Pro MFP M479fdw to the budget-friendly HP OfficeJet Pro 9025e and the high-speed HP LaserJet Pro M404dn, these devices offer top-tier performance and reliability for small businesses in Salt Lake City.
By partnering with Associated Business Technologies, you not only gain access to the best HP printers but also benefit from the convenience of Managed Print Services and flexible leasing options, ensuring your printing solutions grow with your business.
Contact us today to learn how we can help optimize your printing needs!
