In 2026, office technology isn’t just about printing documents anymore. Today’s multi‑functional devices are workflow engines that help you handle printing, scanning, routing, cloud workflows, security, and hybrid work demands seamlessly. Whether you’re in downtown Salt Lake City, Sandy, West Valley, or Draper, choosing the right device can lift productivity, secure your data, and cut costs — especially when paired with local service and supplies from Associated Business Technologies.
This guide highlights the top ten office printers, copiers, and production devices you should consider in 2026, along with how to evaluate them and how Associated supports your purchase, service, and ongoing needs.
Why Choosing the Right Office Device Matters in 2026
Business printing needs have evolved rapidly:
- Hybrid and remote workers require cloud and mobile printing.
- Security threats put print networks at risk without the right safeguards.
- Departments expect fast workflows from scanning to digital storage.
- Cost control mandates efficient devices with low total cost of ownership.
A device that excels in all these areas isn’t “nice to have” — it’s mission‑critical.
But it’s also not one‑size‑fits‑all. A mid‑size law office has different needs than a construction firm printing large blueprints. That’s why this guide not only lists the top machines but also how to match them to your office requirements.
What to Look for in Office Printers & Copiers in 2026
Before diving into specific products, let’s define the key features you should prioritize:
📌 1. Workflow & Cloud Integration
Today’s office devices must connect with cloud storage services like Google Drive, OneDrive, Dropbox, and integrate with document management systems. This enables employees — whether onsite or remote — to print or scan to shared repositories efficiently.
📌 2. Security & Compliance
Look for features such as:
- User authentication
- Encrypted hard drives
- Secure boot and firmware protections
These features help protect sensitive data and meet compliance for regulated industries.
📌 3. Speed & Duty Cycle
Match the device’s speed (PPM – pages per minute) and duty cycle to your volume. A busy office printing hundreds of pages daily needs a different class of machine than a small team that prints occasionally.
📌 4. Multifunction Capabilities
Printing, copying, scanning, and faxing from one device streamline your workspace and cut costs.
📌 5. Finishing Options
Stapling, hole‑punching, booklet making, and folding can eliminate the need for separate finishing equipment.
📌 6. Total Cost of Ownership (TCO)
Don’t just look at the purchase price. Factor in supply costs (toner), maintenance, energy use, and service responsiveness. Having Associated handle managed print and supplies ensures predictable costs.
Top 10 Office Printers & Copiers for 2026
Below are the top devices you should evaluate in 2026 — categorized by workflow needs and business size. These represent the best in performance, reliability, security, and overall value.
1. Canon imageRUNNER ADVANCE Series — Enterprise Multifunction Leaders
If your business prints high volumes and needs robust document workflows, the Canon imageRUNNER ADVANCE line delivers.
Why It’s Great
- Advanced document scanning and routing
- Exceptional color and black‑and‑white quality
- Strong security and device tracking capabilities
- Designed for enterprise environments
Best For:
Mid‑size to large offices, healthcare, legal practices, and admin departments requiring reliable multifunction performance.
What You’ll Love
- Cloud connectivity for scanning directly to cloud repositories
- User authentication at the device
- High duty cycles for demanding workloads
Canon’s ecosystem of software partners also helps automate front‑desk scanning workflows — a huge time saver.
2. Xerox AltaLink Series — Intelligent Workplace Devices
The Xerox AltaLink series represents the latest in intelligent multifunction devices, blending speed, cloud connectivity, and strong security protocols.
Why It’s Great
- Intuitive user interface
- Built‑in support for mobile and cloud printing
- Robust fleet management features
- Excellent scalability for growing teams
Best For:
Large offices and enterprises that need smart dashboards, automated workflows, and secure collaboration tools.
What You’ll Love
- Extensive app ecosystem for customizing workflows
- Easy device onboarding for hybrid workforces
- Predictive maintenance features that improve uptime
Xerox also integrates with popular solutions like Microsoft 365 and Google Workspace — perfect if your Salt Lake City team relies on those services.
3. Kyocera TASKalfa Series — Class‑Leading Reliability & Cost Control
When durability and cost‑efficiency matter, the Kyocera TASKalfa series stands out. These devices are known for long life spans, low maintenance, and excellent black‑and‑white performance.
Why It’s Great
- Solid monochrome and color output
- Extremely durable components
- Lower cost per page over time
- Wide range of configurations
Best For:
Mid‑size businesses, accounting firms, schools, and environments where reliability and TCO are top priorities.
What You’ll Love
- Ecosys long life consumables for fewer replacements
- Hybrid workflow support
- Exceptional performance under heavy use
Kyocera’s emphasis on environmental sustainability also helps organizations meet eco‑friendly goals.
4. HP LaserJet & PageWide Enterprise Models — Fast & Secure Office Printing
HP remains a leader in office printing, especially for companies that prioritize speed and security.
Why It’s Great
- High‑speed print engines
- Industry‑leading security framework
- Strong mobile and cloud print support
Best For:
Offices with high printing demands, distributed teams, and environments that require secure print release.
What You’ll Love
- HP Wolf Security built into the device
- Options for managed print services with usage tracking
- PageWide models combine speed with low cost per page
HP’s wide range of models ensures small businesses and large enterprises find the right match.
5. Zebra ZT & ZD Series — Industrial‑Grade Barcode & Label Printing
For inventory, shipping, retail, healthcare, and logistics workflows, Zebra printers are essential.
Why It’s Great
- High‑performance label printing
- Durable for warehouse and back‑office environments
- Excellent integration with inventory systems
Best For:
Retailers, warehouses, healthcare labs, distribution centers, and any business needing barcode label automation.
What You’ll Love
- Wide selection of thermal printing solutions
- Options ranging from desktop to industrial scales
- Integration with scanners and mobile devices
When you streamline labeling, your operations become more accurate and efficient — a big win for fulfillment workflows.
6. KIP Large Format Printers — A/E/C & Design Professionals
If your office deals with architectural plans, engineering drawings, or large‑format graphics, KIP printers are the benchmark.
Why It’s Great
- Precision large‑format printing up to 36″+ widths
- Fast reproduction of technical drawings
- High accuracy and quality
Best For:
Architects, engineers, builders, and design studios in Salt Lake City and beyond.
What You’ll Love
- Intuitive interfaces for plot/scan operations
- Integrated solutions for digital workflows
- Scanning and printing in one device for complex files
KIP’s devices ensure your large‑format tasks don’t slow down your team.
7. Formax Finishing Solutions — Professional Output Finishing
If your business prints booklets, newsletters, brochures, or other professionally finished documents, Formax finishers add major value.
Why It’s Great
- Folding, stacking, booklet making
- Professional finishes without manual effort
- Integrates with high‑speed production copiers
Best For:
Marketing departments, schools, print shops, and corporate communications teams.
What You’ll Love
- Time savings on labor‑intensive tasks
- Cleaner, consistent finished materials
- Complements high‑volume print devices
Pairing Formax finishing with your primary copier expands your in‑house capabilities.
8. Canon imagePRESS Production Printers — In‑House Print Production Power
For businesses with internal publishing needs — like catalogs, manuals, or branded materials — Canon imagePRESS devices offer near‑commercial quality.
Why It’s Great
- High image quality for color
- Production speeds with robust finishing options
- Precision registration for repeat quality
Best For:
Corporate print centers, marketing teams, educational institutions, and print shops.
What You’ll Love
- Paper flexibility and color consistency
- Integration with finishing tools
- Print‑on‑demand capabilities
With imagePRESS, you can bring work that once went to outside vendors in‑house — saving time and money.
9. Compact Workgroup Printers — Value & Performance for Small Offices
Not every office needs a heavy production machine. For smaller teams, compact multifunction printers still pack a punch.
Why It’s Great
- Space‑saving designs
- Easy setup and use
- Excellent performance for low‑mid volume
Best For:
Small business offices, branch locations, remote work hubs.
What You’ll Love
- Affordability
- Mobile printing & cloud support
- Quiet, efficient operation
These devices make sense where space and budget are top priorities.
10. Custom Configured Managed Print Packages — Tailored for Your Office
Rather than picking one device, many 2026 offices benefit most from a managed print package — where your device, service, and supplies get custom matched to your usage.
Why It’s Great
- Devices paired to actual print volume
- Supplies automatically replenished
- Proactive service and monitoring
Best For:
Businesses that want predictable costs and minimal IT overhead.
What You’ll Love
- Automated toner deliveries
- Real‑time support when you need it
- Ongoing optimization to reduce waste
With Associated’s managed print services, you don’t just get hardware — you get a full solution.
How to Choose the Right Device for Your Office
Selecting the right device comes down to matching capabilities with your needs.
✨ Match to Your Volume
- 1–20 users → compact workgroup printers or small MFPs
- 20–100 users → mid‑range multifunction systems
- 100+ users → enterprise devices with advanced workflows
📑 Match to Your Workflows
- Frequent scanning to digital workflows? Prioritize robust scanning and software integration.
- High‑volume printing? Go for devices with higher duty cycles and finishing options.
- Hybrid teams? Choose strong mobile and cloud print support.
💡 Match to Security Requirements
If you handle sensitive data (healthcare, legal, finance), strong security hardware and software — plus authenticated print release — are must‑have features.
Why Local Service & Supplies Matter in Salt Lake City
Buying the right device is just step one. A critical part of maintaining uptime and controlling long‑term costs is service responsiveness and reliable supplies.
🚚 Fast Toner & Supplies Delivery
Nothing slows your office like running out of toner mid‑print. With Associated’s local supply support, you get fast delivery right when you need it.
🔧 Service When You Need It
Local technicians mean less downtime — especially when you’re under deadline. Our service teams know the devices we sell and can get you back up faster than generic support.
🛠️ Proactive Maintenance & Monitoring
With managed print services, we monitor device health and usage — meaning issues get solved before they interrupt your workflow.
💼 Consultation & Optimization
We help you audit your current setup, recommend ideal devices, and optimize for print volumes — saving you money and frustration.
Conclusion — Upgrade Your Office Printing in 2026
In 2026, the right office printer or copier should be more than just a machine — it should be an integral part of your workflow ecosystem. From high‑speed enterprise multifunction devices to compact workgroup units, and from barcode labeling to large format printing, this year’s technology offers unprecedented flexibility and power.
But technology alone isn’t enough — you need the right partner to ensure you’re choosing the right device, keeping it running, and controlling costs. That’s where Associated Business Technologies comes in.
👉 Whether you’re upgrading devices, optimizing your print environment, or exploring managed print services, contact Associated Business Technologies for a free consultation and quote tailored to your Salt Lake City business.
Let’s make your printing in 2026 faster, smarter, and more efficient — together.
