5 Ways to Optimize Your Office Print Fleet in the Salt Lake Heat
When summer hits Salt Lake City, your business doesn’t slow down—if anything, the pace picks up. From seasonal marketing campaigns and outdoor events to back-to-school prep and tourism spikes, there’s a lot happening. But while you’re focused on meeting deadlines and keeping customers happy, your office print fleet may be overheating—literally and figuratively.
At Associated Business Technologies, we know summer in Utah brings unique challenges for your copiers, printers, and document workflows. Whether you’re managing a busy real estate office, a construction site, or a retail business ramping up for summer sales, the heat (and the hustle) can cause unnecessary wear and tear on your devices if you’re not prepared.
Here are five smart ways you can optimize your office print environment this summer, improve performance, and avoid costly downtime—all while staying energy efficient and ahead of the curve.
1. Plan Ahead for Seasonal Print Surges
Is your business entering a busy season? Summer tends to be a high-output period for many industries in Salt Lake City. If you’re hosting events, distributing flyers, onboarding summer interns, or preparing for the back-to-school rush, you likely see a spike in printing needs.
Here’s what you can do:
- Evaluate your current devices: Can your copiers and printers handle increased workloads? If they’re lagging or frequently jamming, now’s the time to consider an upgrade or supplemental rental.
- Rent for the summer: Associated offers flexible short-term rentals for copiers, printers, and MFPs. This is perfect for seasonal surges or special projects—you’ll get high-performance equipment without the long-term commitment.
- Pre-load supplies: Nothing derails productivity faster than running out of toner. Make sure you’re stocked up—or better yet, enroll in automatic supply fulfillment through our Managed Print Services (MPS).
Planning ahead reduces stress and ensures your team can work efficiently, even during the summer rush.
2. Beat the Heat with Energy-Efficient Devices
Office equipment can generate a surprising amount of heat. When summer temps in Salt Lake climb into the 90s (or higher), the added warmth from printers and copiers can make your space less comfortable and your devices more vulnerable to overheating.
How to stay energy-smart:
- Switch to ENERGY STAR® certified devices: Brands like Kyocera, Canon, and HP offer models specifically designed to reduce power consumption. These machines automatically go into low-power or sleep mode when not in use—perfect for reducing your energy bills during hot summer months.
- Optimize print settings: Set your machines to duplex printing by default or use draft quality for internal documents. This minimizes toner use and wear on your equipment.
- Turn off unused devices: If certain printers or copiers aren’t being used consistently, shut them down at the end of the day. Every little bit helps.
By making small adjustments and choosing the right equipment, you’ll keep your energy costs down and create a cooler, more comfortable work environment.
3. Stay Stocked with Smart Supply Management
Let’s face it: no one wants to deal with toner orders during a 100-degree day or while juggling customer demands. And when devices are running overtime, your consumables (like toner and paper) run out much faster than usual.
Here’s how to simplify summer supply stress:
- Enroll in Managed Print Services (MPS) from Associated. Our MPS solutions monitor your device usage in real time and ensure you always have the right supplies on hand. Toner low? A fresh cartridge is already on its way.
- Track your trends: Summer is a great time to review past usage patterns. Are there departments that overprint? Devices that burn through toner faster? We’ll help you optimize placements and load balancing so your print jobs go where they make the most sense.
- Use OEM supplies: Especially in the heat, original brand toner and parts help your machines run smoother and last longer. We support top brands like Xerox, Kyocera, Canon, HP, and Zebra with genuine parts and toner.
With the right supply plan, you can enjoy summer without worrying about unexpected toner shortages or delivery delays.
4. Secure Your Print Environment for Summer Travel
Summer often means vacations, hybrid work, and remote access challenges. If your team is working from cabins, airports, or anywhere outside the office, you need your print infrastructure to be secure and accessible without sacrificing control.
Here’s how to keep everything running smoothly and securely:
- Enable mobile and cloud printing: Many of today’s MFPs (like Canon’s imageRUNNER ADVANCE or HP’s LaserJet Enterprise line) support mobile and secure cloud printing. Your team can print what they need, when they need it—without compromising data.
- Update security settings: If devices are going unused for extended periods, it’s smart to lock them down. We can help you set up user authentication, access controls, and secure print release.
- Schedule proactive maintenance: Before your IT lead heads out on summer break, have Associated perform a health check on your devices. We’ll ensure firmware is updated, security patches are in place, and your print fleet is running at peak efficiency.
Remote work is here to stay—summer just adds another layer. We’ll help you stay protected and productive, wherever your team is working from.
5. Embrace Sustainability with Summer Recycling & Green Printing
Many Salt Lake City businesses are doubling down on eco-conscious practices—and summer is a great time to refresh your sustainability goals.
Here’s how to make your print environment greener this season:
- Recycle old toners and hardware: Don’t let used cartridges or outdated printers collect dust. Associated makes it easy to recycle responsibly through our certified recycling partners.
- Consolidate devices: Instead of having multiple single-function printers scattered throughout the office, consider consolidating with one or two energy-efficient multifunction printers (MFPs).
- Go paperless where possible: Our document management solutions help you digitize workflows, store documents securely, and reduce reliance on paper—without sacrificing access or compliance.
Going green isn’t just good for the planet—it’s also great for your bottom line. And in the summer months, those savings really start to add up.
Local Tip: Summer-Ready Printing in Salt Lake City
We get it—Salt Lake’s climate is unique. Dry heat, dusty air, and high altitude can all impact how your office equipment performs. That’s why we recommend a summer check-up with our local service team. We’ll clean internal components, check for heat-related wear, and make sure your machines are calibrated for top performance.
And because we’re based right here in Salt Lake City, we understand what your business faces each summer—and we’re just a quick service call away if something comes up.
Ready to Optimize Your Print Environment This Summer?
Whether you need to rent a copier for an event, upgrade to a more efficient MFP, or make sure your toner supplies are on autopilot, Associated Business Technologies has you covered. We’ve helped hundreds of Salt Lake City businesses stay cool, stay productive, and stay ahead—summer after summer.
Contact us today for a free summer print assessment, and let’s make sure your office equipment is ready to beat the heat.
📞 Call us at (801) 972-1030
🌐 Visit abtyes.com
📍 Serving Salt Lake City and the entire Wasatch Front
Don’t Let the Heat Slow You Down—Let’s Make This Your Most Efficient Summer Yet
