Sourcing Fleet Copiers and Printers for Healthcare Offices
If you manage a healthcare facility, you know how important reliable printing and copying solutions are for day-to-day operations. From patient records and insurance claims to prescriptions and compliance documents, your printers and copiers play a vital role in keeping your office efficient and compliant.
Sourcing the right fleet of copiers and printers for a healthcare office requires careful consideration of security, compliance, efficiency, and cost. Whether you’re a small clinic, a large hospital, or a multi-location practice, selecting the right devices and implementing managed print services (MPS) can help streamline workflows and reduce costs.
In this guide, we’ll explore the best copier and printer brands for healthcare environments, discuss recommended models, provide MSRP estimates, and explain the benefits of managed devices and managed print services.
Key Considerations for Healthcare Office Printers and Copiers
Before diving into specific models, it’s important to understand the unique printing needs of healthcare facilities. Here are the top considerations when sourcing copiers and printers for your medical office:
✅ HIPAA Compliance – Patient privacy is paramount. Your devices must have security features like user authentication, encrypted data transmission, and secure print release to protect sensitive information.
✅ High Volume & Speed – Medical offices handle a large number of documents daily. Your devices should be fast and capable of handling high print volumes efficiently.
✅ Reliability & Low Downtime – Unplanned printer failures can disrupt patient care. Choosing durable, high-quality machines backed by managed print services ensures reliability.
✅ Cost Efficiency – Operating costs matter. Look for cost-effective devices with high-yield toner options and energy-efficient designs.
✅ Scanning & Workflow Integration – Many healthcare offices rely on document scanning to integrate with electronic health records (EHRs). Choosing the right multifunction printers (MFPs) ensures seamless workflow automation.
Top Copier & Printer Brands for Healthcare Offices
Several top-tier brands manufacture copiers and printers designed for the demanding healthcare environment. Here’s a breakdown of the best options:
1. Xerox – Best for Large Healthcare Networks & Security
Xerox is a leader in secure and scalable printing solutions, making it an excellent choice for hospitals and multi-location healthcare practices.
✅ Recommended Models:
- Xerox AltaLink C8170 (MSRP: ~$18,000) – High-speed color MFP with advanced security and workflow integration.
- Xerox VersaLink C405 (MSRP: ~$999) – Ideal for small clinics needing compact yet powerful color printing.
- Xerox PrimeLink C9065 (MSRP: ~$23,000) – A high-end model designed for large healthcare networks with high-volume print needs.
2. Kyocera – Best for Cost Efficiency & Reliability
Kyocera printers are known for their low cost of ownership, long-life components, and high-volume capabilities, making them ideal for busy clinics.
✅ Recommended Models:
- Kyocera TASKalfa 5054ci (MSRP: ~$12,500) – A reliable color MFP for high-volume printing.
- Kyocera ECOSYS M6635cidn (MSRP: ~$2,500) – Compact and energy-efficient for smaller medical offices.
- Kyocera TASKalfa 7004i (MSRP: ~$16,500) – A powerful black-and-white copier for large hospitals.
3. Canon – Best for High-Quality Imaging & Integration
Canon’s printers and copiers excel in imaging quality and document management solutions, making them perfect for detailed medical printing.
✅ Recommended Models:
- Canon imageRUNNER ADVANCE DX C5840i (MSRP: ~$11,000) – Excellent color quality and secure EHR integration.
- Canon imageCLASS MF743Cdw (MSRP: ~$699) – A cost-effective option for small practices.
- Canon imagePRESS C710 (MSRP: ~$25,000) – Best for high-end medical graphics and detailed imaging.
4. HP – Best for Budget-Friendly Office Printing
HP offers reliable yet cost-effective options for small to medium-sized healthcare offices.
✅ Recommended Models:
- HP LaserJet Enterprise MFP M632h (MSRP: ~$3,000) – A solid monochrome multifunction printer for mid-size clinics.
- HP Color LaserJet Enterprise MFP M578dn (MSRP: ~$2,300) – A compact but powerful color printer.
- HP PageWide Enterprise Color 765dn (MSRP: ~$4,500) – Ideal for high-speed color printing at a low cost per page.
Managed Devices & Managed Print Services for Healthcare Offices
Sourcing the right hardware is only half the battle. To ensure efficiency, compliance, and cost savings, healthcare offices should consider Managed Print Services (MPS).
What Are Managed Print Services (MPS)?
MPS is a program that optimizes and manages your entire printer and copier fleet. It includes:
📌 Proactive Maintenance & Support – Reduce downtime with automated service and toner replenishment.
📌 Security & Compliance – Protect patient data with secure print release and user authentication.
📌 Cost Control & Budgeting – Lower printing costs with analytics and print usage tracking.
📌 Device Optimization – Ensure the right devices are placed in high-demand areas for maximum efficiency.
Why Healthcare Offices Need MPS
- Reduces IT workload by outsourcing printer management.
- Ensures compliance with HIPAA and other regulations.
- Helps prevent unauthorized access to patient records.
- Minimizes waste and optimizes supply usage.
Final Thoughts | Choosing the Right Print Solution for Your Healthcare Office
When sourcing copiers and printers for your healthcare office, it’s crucial to balance security, reliability, and cost efficiency. Brands like Xerox, Kyocera, Canon, and HP offer excellent options for medical environments, while Managed Print Services (MPS) help streamline operations and reduce expenses.
At Associated Business Technologies, we specialize in helping healthcare facilities in the Salt Lake City area find the perfect copier and printer fleet. Our team can assess your needs, recommend the best devices, and provide a custom MPS plan to ensure your office runs smoothly.
🔹 Need a print solution for your medical office? Contact Associated Business Technologies today! 🚀
