The Basics: What You’ll Learn
If you’re running a business in Salt Lake City or the surrounding metro area, your copiers and printers play a bigger role in your daily productivity than you might realize. In this guide, you’ll discover:
- The clear signs that it’s time to upgrade your office copier or printer
- How outdated equipment silently increases your costs
- The ROI of modern multifunction printers (MFPs)
- What features matter most in 2026 (security, cloud integration, workflow automation)
- Whether you should buy, lease, or upgrade through a managed print strategy
- How Associated Business Technologies helps you reduce downtime, lower print costs, and improve efficiency
If you’ve been wondering whether your current equipment is holding your business back, this guide will help you make a confident, informed decision.
Why Upgrading Your Office Copier or Printer Matters More Than You Think
You depend on your office copiers and printers every single day. Whether you’re printing contracts, scanning invoices, producing marketing materials, or managing compliance documents, your print environment affects workflow, security, and operational costs.
Yet many Salt Lake City businesses wait too long to upgrade.
You might think you’re saving money by stretching your equipment another year. In reality, outdated printers and copiers often cost you more in:
- Frequent service calls
- Higher toner usage
- Energy inefficiency
- Downtime and lost productivity
- Security vulnerabilities
When you upgrade strategically with Associated Business Technologies, you’re not just replacing hardware — you’re improving your entire document workflow.
7 Signs It’s Time to Upgrade Your Copier or Printer
If you recognize any of these issues, your equipment may be overdue for replacement.
1. You’re Calling for Service Too Often
If your device requires frequent repairs, part replacements, or constant troubleshooting, your maintenance costs are likely climbing.
Even with excellent service support, aging hardware eventually becomes unreliable. Downtime disrupts your staff and delays customer service.
Upgrading to a new Xerox, Canon, Kyocera, or HP multifunction printer dramatically reduces breakdown frequency and keeps your team moving.
2. Your Print Costs Keep Rising
Older printers consume toner inefficiently and often lack cost-control features like:
- User authentication
- Print tracking by department
- Rules-based printing
- Toner optimization settings
Modern devices offered by Associated include built-in cost management tools that allow you to see exactly where your printing budget goes — and reduce waste immediately.
3. Your Device Lacks Modern Security Features
Security is no longer optional in 2026.
Older copiers and printers may not include:
- Data encryption
- Secure print release
- Hard drive overwrite
- Network authentication
- User-based access control
Every time you scan or print, your device processes sensitive information. If your equipment is outdated, it may be a hidden cybersecurity risk.
Upgrading to a secure Xerox, Canon, or Kyocera device ensures your business stays compliant and protected.
4. You Can’t Print or Scan to the Cloud Easily
Today’s businesses rely on platforms like:
- Microsoft 365
- Google Workspace
- Dropbox
- SharePoint
If your current machine requires complicated steps just to scan to email or upload to the cloud, it’s slowing down your team.
Modern MFPs integrate seamlessly with cloud environments, allowing your staff to scan directly into shared folders or workflow systems in seconds.
5. Your Business Has Grown
Your print environment should evolve with your company.
If you’ve:
- Added employees
- Opened new departments
- Increased document volume
- Expanded to hybrid or remote work
Your old equipment may not support your current demands.
Upgrading ensures your device matches your real workload — not your company’s size from five years ago.
6. You’re Missing Automation Opportunities
Modern office copiers do much more than copy and print.
They automate:
- Invoice routing
- HR document processing
- Contract archiving
- Secure file distribution
If you’re still manually scanning and organizing documents, you’re wasting valuable staff time.
Upgrading unlocks workflow automation that directly impacts productivity.
7. Your Energy Costs Are Higher Than Necessary
New energy-efficient models from Xerox, HP, Canon, and Kyocera are significantly more power-efficient than older units.
If your copier runs all day, energy savings alone can justify the upgrade.
The ROI of Upgrading Your Office Printer or Copier
When you upgrade through Associated Business Technologies, you’re investing in measurable returns.
Here’s how you benefit:
Lower Total Cost of Ownership (TCO)
While a new device has an upfront cost (or lease payment), your overall ownership cost typically decreases due to:
- Reduced service calls
- Lower toner usage
- Energy savings
- Fewer workflow delays
Increased Productivity
Every minute your team spends waiting on a jammed printer or slow scan is lost productivity.
Modern multifunction printers are:
- Faster
- More reliable
- Easier to use
- Mobile-enabled
That efficiency translates directly into better output and happier employees.
Improved Document Security
Secure printing and encrypted storage protect your business from internal and external threats.
Avoiding just one data breach incident can offset the cost of upgrading entirely.
Scalability for Future Growth
When you work with Associated, you don’t just buy a machine — you implement a scalable print strategy.
As your company grows, your equipment and service plan can evolve with you.
What to Look for in a Modern Office Copier or Printer in 2026
Not all devices are created equal. Here’s what you should prioritize.
1. Advanced Security Features
Look for:
- Secure print release
- User authentication
- Data encryption
- Automatic firmware updates
- Audit tracking
Brands like Xerox and Canon lead the industry in print security innovation.
2. Cloud & Mobile Printing
Your team should be able to:
- Print from smartphones
- Scan directly to cloud storage
- Access documents remotely
- Integrate with business software
HP and Kyocera models offer strong mobile integration capabilities.
3. High-Yield Toner Efficiency
Newer models use toner more efficiently and reduce waste.
Associated ensures all devices are supported with reliable toner supply programs so you never run out at a critical moment.
4. Wide Format & Specialized Printing (If Needed)
If your business requires blueprints, architectural drawings, or production-level materials, KIP wide-format systems may be the right upgrade.
For shipping, labeling, or warehouse operations, Zebra printers provide durability and performance.
Your upgrade should match your industry — not just your budget.
Should You Buy, Lease, or Upgrade Through Managed Print Services?
This is one of the most common questions Salt Lake City businesses ask.
Buying
Best for:
- Long-term stability
- Capital purchase preferences
- Lower lifetime cost
Leasing
Best for:
- Predictable monthly payments
- Easier technology refresh cycles
- Preserving capital
Leasing allows you to upgrade every few years without large upfront investments.
Managed Print Services (MPS)
Best for:
- Multi-device environments
- Cost control
- Proactive maintenance
- Strategic oversight
With MPS through Associated Business Technologies, you receive:
- Fleet monitoring
- Automatic toner fulfillment
- Scheduled maintenance
- Cost analysis reporting
This approach transforms printing from a reactive expense into a managed strategy.
Why Upgrading with a Local Salt Lake City Provider Matters
You have national vendors available — but local support makes a difference.
When you work with Associated Business Technologies, you benefit from:
- Fast response times
- On-site support
- Local technicians
- Personalized recommendations
- Community-focused service
You’re not calling an out-of-state support line. You’re partnering with a team that understands Salt Lake City businesses and the greater Utah market.
How the Upgrade Process Works with Associated
If you’re considering an upgrade, the process is straightforward.
Step 1: Assessment
You receive a full evaluation of:
- Current devices
- Print volume
- Cost per page
- Service frequency
- Workflow needs
Step 2: Recommendation
Based on your business goals, you’re presented with tailored options from leading brands like:
- Xerox
- Canon
- Kyocera
- HP
- KIP
- Zebra
Step 3: Installation & Training
Your equipment is professionally installed, configured, and integrated into your network.
Your team receives hands-on training to maximize productivity.
Step 4: Ongoing Support
You’re backed by service, toner supply, and maintenance from Associated — ensuring long-term performance.
Frequently Asked Questions About Upgrading Copiers & Printers
How long should a business copier last?
Most office copiers last 5–7 years, depending on usage and maintenance. High-volume environments may need upgrades sooner.
Will upgrading disrupt my workflow?
Not when done correctly. Associated ensures a smooth transition with minimal downtime.
Is leasing better than buying?
It depends on your financial goals. Leasing offers flexibility; buying offers long-term savings. A consultation helps determine what’s best for you.
The Competitive Advantage of Upgrading Now
Many Salt Lake City businesses delay equipment upgrades until something breaks.
Forward-thinking companies upgrade strategically before performance declines.
By upgrading now, you:
- Improve productivity
- Strengthen security
- Reduce operational costs
- Support hybrid work environments
- Gain a technological advantage over competitors
In today’s fast-moving business landscape, efficiency matters.
Ready to Upgrade Your Office Copier or Printer?
If you’re experiencing rising print costs, downtime, or outdated functionality, now is the time to evaluate your equipment.
You don’t have to guess whether an upgrade makes sense.
Associated Business Technologies will assess your current setup, identify inefficiencies, and recommend the right solution for your business — whether that’s a secure Xerox MFP, a high-efficiency Kyocera system, a Canon production device, or a fully managed print strategy.
Your office technology should support your growth — not slow it down.
Take the Next Step
Schedule your complimentary copier and printer assessment today.
When you connect with Associated, you’ll receive:
- A cost analysis of your current environment
- Personalized upgrade recommendations
- Flexible buying or leasing options
- Full service and toner support
- Local expertise you can trust
Don’t let outdated equipment hold your business back in 2026.
Upgrade smarter. Reduce costs. Improve productivity.
Contact Associated Business Technologies today and discover how the right copier or printer upgrade can transform the way you work in Salt Lake City and beyond.
