Why Salt Lake City Businesses Are Switching to Managed Print Services (MPS)
If you run a business in Salt Lake City, West Valley City, Sandy, South Jordan, or anywhere along the Wasatch Front, you’ve probably felt the impact of rising operational costs, security risks, and inefficiencies in your print environment. Whether you’re a small team or a rapidly growing enterprise, managing printers, copiers, scanners, and document workflows can quickly become overwhelming — especially when those devices are scattered across multiple offices or departments.
That’s exactly why Managed Print Services (MPS) have become a strategic must‑have for businesses in Utah. With MPS, you’re not just outsourcing toner deliveries or break‑fix support — you’re transforming your entire print infrastructure into a streamlined, cost‑controlled system that supports productivity, security, and growth.
In this guide, you’ll discover:
- What Managed Print Services really are
- How Salt Lake City businesses benefit from MPS
- The role top MFP manufacturers play in your print environment
- Why Associated Business Technologies is the right partner for MPS in Utah
By the end, you’ll understand why MPS is no longer optional — it’s essential.
What Are Managed Print Services (MPS)?
At its core, Managed Print Services is a proactive approach to managing your entire fleet of printing and imaging devices. Instead of reacting to problems as they occur, MPS analyzes your current usage, identifies inefficiencies, and implements a tailored plan to optimize performance across the board.
In practice, MPS includes:
- Hardware assessment & optimization
- Automated supplies delivery
- Remote monitoring
- Break/fix support
- Print policy enforcement
- Document workflow improvements
- Security hardening
- Cost transparency & reporting
This level of oversight not only reduces waste and lowers costs — it also frees your team to focus on what matters most: running your business.
Why Salt Lake City Businesses Need Managed Print Services
1. Cut Costs Across Your Entire Fleet
Every Salt Lake City business faces budget pressures. Printers, copiers, and scanners are essential, but they can also be expensive to operate if left unmanaged.
With MPS you can:
- Eliminate unnecessary devices
- Reduce toner waste
- Control printing behavior (e.g., duplex printing)
- Track usage by department or project
When you have a clear picture of who’s printing what, and why, you gain the power to reduce overall spend without sacrificing productivity.
2. Boost Security in a Time of Growing Risk
Print environments are often overlooked in your broader cybersecurity strategy. Yet every device that connects to your network can be a vulnerability if it’s not secured properly.
Managed Print Services help you:
- Encrypt data between devices
- Control user access to sensitive documents
- Harden devices with firmware updates
- Implement secure pull printing
This is especially important for healthcare providers, legal firms, financial services, and any organization handling confidential data in Salt Lake City and across Utah.
3. Increase Productivity and Uptime
Downtime kills productivity. When a critical multifunction printer goes offline, your team doesn’t just lose printing — they lose momentum.
With MPS, you get:
- Proactive maintenance
- Remote diagnostics
- Fast service response
- On‑site support when needed
That means fewer disruptions and more time spent on productive work.
4. Improve Sustainability and Environmental Responsibility
Utah businesses are increasingly focused on sustainability. Managed Print Services reduce energy use, paper waste, and consumables consumption through:
- Device consolidation
- Default duplex printing
- Toner optimization
- Usage reporting
These changes contribute to a smaller environmental footprint and can support your corporate responsibility goals.
Choosing the Right Multifunction Printers (MFPs) for Your MPS
A successful Managed Print Services program doesn’t just manage devices — it ensures you have the right devices for your workflows. Different manufacturers bring unique strengths to the table, and understanding them helps you design the best print strategy for your business.
Here’s how the top MFP manufacturers fit into an MPS strategy:
Xerox – Leadership in Intelligent Print Services (IPS)
When you think of robust, enterprise‑ready printing, Xerox is often top of mind — and for good reason.
- Advanced fleet analytics: Xerox devices often include smart usage tracking that feeds directly into your MPS dashboard.
- Security built in: From user authentication to data encryption, Xerox is built with security as a priority.
- Scalability: Whether you have a single location in Salt Lake City or multiple offices across Utah, Xerox handles growth seamlessly.
- Quality and reliability: Known for long hardware life and consistent output — ideal for busy workgroups.
In an MPS environment, Xerox printers and multifunction systems help you reduce waste, maximize uptime, and streamline workflows with powerful software integrations.
Canon – Focus on Image Quality and Workflow Integration
Canon is a favorite among businesses that prioritize:
- Superior color quality
- Intuitive user experience
- Strong software ecosystem
Canon MFPs are designed to integrate well with existing document workflows — capturing, routing, and storing documents with ease. This makes them an excellent fit for organizations that want to improve document management and reduce manual tasks.
Strengths in MPS:
- Excellent scanner performance
- Intuitive user interfaces
- Tight integration with document management tools
- Consistent support network
Pairing Canon devices with Managed Print Services in Salt Lake City means your team spends less time wrestling with tech and more time getting work done.
Kyocera – High Durability and Low Total Cost of Ownership
If your business prints in high volume and needs devices built for heavy use, Kyocera is a standout choice.
Kyocera Benefits in an MPS Program:
- Long life components: Fewer hardware replacements
- Low cost per page: Helps reduce long‑term expenses
- Strong security features: Protect sensitive data across print fleets
- Eco‑friendly: Kyocera has a strong focus on energy efficiency
Kyocera equipment works especially well for mid‑sized offices in Salt Lake City that demand reliability and cost efficiency without compromising performance.
HP – Trusted Brand with Intelligent Fleet Tools
HP has built a strong reputation for business printers that blend ease of use with intelligent features.
- Cloud connectivity: Great for remote and hybrid teams
- Instant support tools: Automated alerts and diagnostics
- Enhanced security: With real‑time threat detection
- Mobile and wireless printing: For flexible workplace environments
When integrated into an MPS framework, HP devices help teams stay connected and productive without constant IT intervention.
Why Manufacturer Choice Matters in MPS
You might wonder — Can’t you just pick any printer and call it a day? Not quite.
Managed Print Services thrives when hardware capabilities align with your business goals. For example:
- A finance office that needs secure pull printing will benefit from devices with advanced authentication and encryption.
- A design team that outputs large color schematics needs devices with high‑resolution color and media flexibility.
- A warehouse or logistics center may prioritize fast black‑and‑white output over color accuracy.
This is where Associated Business Technologies shines. Our team evaluates your workflows first — then recommends the right mix of Xerox, Canon, Kyocera, HP, or other MFPs to match your needs.
How MPS Works with Your Salt Lake City Business
Here’s what you can expect when you implement Managed Print Services with Associated:
1. Discovery & Assessment
We start by evaluating your current device landscape — count, location, usage patterns, and costs.
2. Customized Print Strategy
Next, we design a plan that includes:
- Device consolidation
- Standardized print settings
- Security protocols
- Workflow optimization
3. Implementation
We deploy the right mix of MFPs — from Xerox, Canon, Kyocera, HP — and configure them for your specific business needs.
4. Ongoing Management
This includes:
- Automated toner replenishment
- Remote monitoring
- Usage reporting
- Proactive maintenance
- On‑site support when needed
5. Performance Reporting
You receive regular insights into how your print environment is performing — with actionable data to reduce costs and improve efficiency.
Real Benefits Utah Businesses See With MPS
📉 Lower Operating Costs
By managing every touchpoint of your print environment, you cut waste and eliminate surprise expenses.
🔒 Stronger Security
From compliance with industry standards to protecting patient, financial, or proprietary data, MPS shores up your defenses.
⚡ Improved IT Productivity
Instead of spending hours troubleshooting printers, your IT team can focus on strategic projects.
📄 Better Sustainability
Reduce paper waste, energy consumption, and overall environmental impact.
🏆 Consistent Service & Support
With proactive monitoring and local support options, Salt Lake businesses enjoy better uptime and faster resolution.
Why Choose Associated Business Technologies
As a trusted provider in Utah, Associated Business Technologies combines:
- Local expertise serving Salt Lake City and surrounding markets
- Deep experience with top manufacturers: Xerox, Canon, Kyocera, HP
- Proven track record in MPS and document workflow optimization
- Personalized service, tailored to your business goals
We don’t just sell devices — we help you transform your print ecosystem into a strategic advantage.
If you’re ready to reduce costs, tighten security, and modernize your document workflows, it’s time to explore Managed Print Services with a partner who understands your unique business challenges.
Ready to Get Started?
Whether you’re interested in Managed Print Services, secure document workflows, or the right multifunction printer for your office, Associated Business Technologies is here for you. Let’s work together to create a print environment that aligns with your goals — and supports your growth across Salt Lake City and the entire Wasatch Front.
👉 Contact us today to schedule your free print assessment and discover how MPS can transform your business.
