Helping Educational Institutions Across Salt Lake City Print Smarter, Spend Smarter, and Stay Secure
The Breakdown:
Your educational institution faces constant pressure to do more with less—especially when it comes to printing, copying, and managing documents. Whether you’re a school administrator, IT director, or procurement officer, keeping your print environment reliable, secure, and cost-effective is a top priority. In this blog, you’ll explore five practical strategies to optimize your printing fleet across Utah schools and universities—backed by insights from Associated Business Technologies, your trusted local technology partner in Salt Lake City.
1. Choose the Right Multifunction Devices for Campus Versatility
In a school or university setting, your printers must support more than just basic output—they need to handle diverse tasks across classrooms, departments, and administrative offices. That’s where multifunction printers (MFPs) shine.
At Associated, we offer a full range of devices from top-performing brands like Canon, Kyocera, Xerox, HP, and KIP—all known for their dependability in fast-paced academic environments. For example, Canon’s imageRUNNER series provides scalable print, copy, scan, and fax capabilities in a compact design ideal for administrative offices. Kyocera’s TASKalfa line delivers high-volume output with long-life consumables, making it perfect for busy teachers and print labs. And if your curriculum includes architecture, engineering, or design programs, wide-format devices from KIP offer blueprint-quality printing for technical drawings and posters.
The right machine matters because it impacts everything from classroom productivity to operational expenses. We help you select devices that match your exact needs—whether it’s black-and-white for everyday classroom printing or color-rich models for visual learning materials and event flyers.
2. Plan Around School-Year Peaks with Flexible Print Solutions
Unlike corporate offices, educational institutions don’t follow a year-round workflow. There are very clear spikes and lulls in your printing needs, especially during enrollment, testing, report card distribution, and graduation. These cyclical demands can easily overwhelm an under-equipped print environment—or lead to wasted resources during slower months.
Associated helps you plan for these fluctuations with flexible leasing options, including seasonal printer rentals and scalable managed print services (MPS). Need a few extra machines during testing season? We’ve got you covered. Looking to reduce your fleet over summer break? We’ll scale back without locking you into unnecessary contracts.
With our local presence in Salt Lake City, we can deploy and remove equipment on your schedule—no long delays, no third-party bottlenecks. This agility means you’re always right-sized for your current academic needs, without compromising on performance or budget.
3. Prioritize Document Security & Student Data Protection
In today’s digital learning environment, your printers are more than output machines—they’re access points into your school’s data systems. From student IEPs to faculty records and internal memos, your devices routinely handle sensitive information that must remain private and secure.
Associated equips your school with secure print release features, user authentication protocols, and data encryption that meets standards for compliance with regulations like FERPA (Family Educational Rights and Privacy Act). With brands like HP offering embedded security features that detect threats in real-time and Xerox’s ConnectKey technology enabling role-based access control, you’re not just printing smarter—you’re protecting your institution from data breaches and liability.
For faculty and staff, our systems allow badge authentication or PIN-code entry, ensuring documents only print when the intended user is present. This eliminates the risk of sensitive documents sitting unattended in print trays.
We also help you manage user roles—giving students, teachers, and administrators different levels of access so you maintain control without slowing down productivity.
4. Automate Toner Replenishment and Maintenance to Stay Operational Year-Round
When your printers run out of toner or go down unexpectedly, it impacts more than just output—it disrupts lesson plans, delays report cards, and frustrates your staff. Keeping your devices operational throughout the academic year should be seamless and automatic.
Our Managed Print Services (MPS) automate toner replenishment, service calls, and usage reporting—so you never run dry or scramble for supplies at the last minute. As an ABT client, you’ll receive automatic alerts when toner is low, and fresh supplies are shipped before the issue becomes a disruption.
We support all major brands with authentic toner, drums, and maintenance kits, ensuring your machines run at peak performance with minimal downtime. And if anything does go wrong, our Salt Lake City-based service team responds quickly with in-person support—no waiting for out-of-state technicians.
With the unpredictability of school schedules and the critical nature of learning environments, you need reliability. Our systems track performance and alert us before issues arise—so your printers stay productive and your teachers stay focused on teaching.
5. Embrace Sustainability Without Sacrificing Efficiency
As sustainability becomes a growing concern for schools and universities, your print environment is a prime opportunity to reduce waste, lower energy usage, and promote responsible resource management.
Associated helps you implement environmentally conscious print strategies without sacrificing efficiency. Our Kyocera devices feature long-life components that reduce landfill impact, while Canon and HP MFPs are ENERGY STAR® certified and support automatic duplex printing to cut paper usage in half. Xerox’s Green World Alliance makes toner recycling simple and effective.
We also help you reduce your printer footprint by consolidating underused devices and optimizing placement based on actual usage—so you’re not powering machines that rarely get used. Through user print quotas and rules-based printing, we can also encourage smarter habits across your campus—such as forcing black-and-white output for student labs or requiring confirmation before large jobs print.
Together, these strategies save your school money, reduce your environmental footprint, and support your district’s broader green initiatives.
How Associated Business Technologies Makes It All Work
No two educational institutions are the same. Whether you’re a private elementary school in South Jordan, a charter school in West Valley, or a major university in downtown Salt Lake City, your printing needs are unique—and they evolve year to year.
At Associated, we work hand-in-hand with your administration and IT teams to assess your current print environment, identify bottlenecks, and deploy right-sized solutions tailored to your curriculum, staff size, and security requirements.
Our offerings include:
- Print Assessments & Fleet Optimization
- Device Leasing & Flexible Procurement
- Secure Printing Solutions
- Print Rules & Usage Reporting
- Toner & Parts Supply
- Rapid On-Site Support from Our Utah-Based Team
We don’t just drop off machines—we become a trusted part of your technology strategy.
Why Utah Schools Choose Associated
When Utah schools partner with Associated Business Technologies, they get more than printers—they get peace of mind. We understand the unique pressures educators face: limited budgets, complex security needs, and demanding schedules. That’s why we tailor every solution with care, speed, and local expertise.
Whether you’re upgrading your existing fleet or starting from scratch, our team will guide you toward smarter, more secure, and more sustainable printing—without overspending or overcomplicating.
Ready to Improve Printing at Your School?
Let’s make your print environment more efficient, secure, and cost-effective. Whether you’re preparing for a new school year or fixing persistent issues, Associated Business Technologies is ready to help. Request a free education print assessment today, and discover how your Utah school or university can print smarter—with support from your local team here in Salt Lake City.
