How Kyocera’s Three-Tier Color System Reduces Printing Costs for Businesses
Printing costs are a common yet often overlooked expense for businesses. Color printing, in particular, can carry high costs that, if unmanaged, quickly eat into a company’s bottom line. Kyocera, a leader in office printing solutions, has innovated in this space with its Three-Tier Color System, a cost-effective approach that allows businesses to manage and reduce their color printing expenses without sacrificing quality.
This questions comes up often so here we’ll explore how Kyocera’s three-tier color system works, the benefits it brings, and how your business can leverage this innovative solution to maintain cost efficiency while delivering quality results.
Understanding the Cost of Color Printing for Businesses
Printing in color traditionally costs more than black-and-white printing, and many businesses shy away from color due to this price disparity. In most standard print environments, color prints are charged at a flat rate, regardless of whether a document uses a single colored logo or is fully saturated with color images. This standard pricing structure drives up costs unnecessarily, especially when full-color printing isn’t always needed.
Kyocera recognized this gap and responded with its three-tier color system, which aligns cost with the actual amount of color used. This flexible approach allows businesses to better control and understand their printing expenses, helping to avoid unnecessary charges associated with traditional color printing models.
How the Kyocera Three-Tier Color System Works
Kyocera’s three-tier color pricing breaks down color usage into three distinct levels:
- Low Coverage (Tier 1): This tier covers documents that use minimal color, such as a logo or small colored text on a page. The color coverage in this tier is typically less than 5%, making it the least expensive color option.
- Medium Coverage (Tier 2): In this tier, the document contains more color, such as presentations with moderate graphics, charts, or colored headings. It usually represents around 5-20% color coverage, making it more economical than full-color but a bit pricier than Tier 1.
- High Coverage (Tier 3): This level applies to documents with full-color graphics or large image files, such as marketing materials or photos. This tier reflects the highest color usage, accounting for color-rich content.
The flexibility of Kyocera’s three-tier system allows businesses to manage color printing costs more effectively based on the color saturation of each document. By accurately aligning the cost per page with actual color use, Kyocera minimizes the risk of paying more than necessary for every printed document.
Benefits of Kyocera’s Three-Tier Color System
Implementing Kyocera’s three-tier color system provides numerous benefits for businesses looking to control costs and improve efficiency in their print environment. Here’s a breakdown of the advantages:
1. Cost Savings on Color Printing
Kyocera’s three-tier color system lets you pay only for the color you use, reducing wasteful expenditures. By offering distinct pricing levels, Kyocera ensures you’re not paying a flat color rate for minimal color coverage. This tailored approach reduces the average cost per page, allowing businesses to save on printing costs in the long run. Many companies that have adopted this system report significant savings, especially in environments where color printing is essential but doesn’t always require full saturation.
2. Enhanced Control Over Printing Budgets
For businesses, controlling operational costs is critical to maintaining profitability. Kyocera’s system provides a more transparent and manageable structure, allowing you to track expenses at each color tier. This transparency not only enables you to predict printing costs more accurately but also helps in budgeting and expense management. With such insight, you can make informed decisions about print usage, balancing high-quality output with cost efficiency.
3. Improved Print Management for Specific Departments
Different departments within a business often have varying printing needs. For example, marketing departments may require high-coverage color printing for promotional materials, while administrative teams may only need low-coverage prints for internal documents. Kyocera’s three-tier system allows for more specific print management policies tailored to departmental needs, providing each team with the resources they need without overburdening the budget.
4. Sustainable and Eco-Friendly Printing Practices
Printing efficiently isn’t just cost-effective; it’s also environmentally responsible. With Kyocera’s system, your business reduces toner waste by using only what’s necessary per document, which leads to fewer toner cartridge replacements and less environmental waste. Kyocera’s printers are also designed to meet energy efficiency standards, allowing businesses to align their print practices with broader sustainability goals.
Real-World Applications: How Different Industries Benefit from Kyocera’s Three-Tier Color System
Kyocera’s three-tier color system is highly adaptable and benefits a range of industries where color printing is a regular requirement. Here’s a closer look at how specific industries can take advantage of this cost-saving solution:
- Healthcare: Medical offices and hospitals often need to print patient records, prescriptions, and reports that only require minimal color for logos or highlighting critical information. With the three-tier system, healthcare facilities can keep costs low for essential documentation, reserving more expensive full-color prints for educational materials and patient brochures.
- Education: Schools and universities frequently use color for teaching materials, reports, and presentations. Educators can choose low or medium coverage for lesson plans and handouts, reserving full-color for visual aids and promotional materials. Kyocera’s system helps educational institutions manage their budgets while providing students with quality printed resources.
- Financial Services: Banks, accounting firms, and insurance companies use color to highlight essential information in client statements, contracts, and other documentation. The three-tier color system provides an economical way to enhance the readability of documents without excessive color usage, keeping printing costs manageable.
- Retail and Hospitality: These industries often need color printing for signage, menus, and promotional materials. The three-tier system allows businesses to manage costs by selecting the appropriate tier based on the material’s purpose. This flexibility makes it possible to maintain high-quality prints without overspending.
How Your Business Can Implement Kyocera’s Three-Tier Color System
Integrating Kyocera’s three-tier color system into your existing infrastructure is straightforward with the support of a knowledgeable provider like Associated Business Technologies. Here’s how you can get started:
- Evaluate Your Current Printing Needs: Start by assessing your current print volumes and the types of documents your business prints. Understanding your print requirements allows you to better allocate resources and choose the right Kyocera device for your needs.
- Choose the Right Kyocera Model: Kyocera offers a range of multifunction printers (MFPs) that support the three-tier color system. Each model is designed with unique features to suit different business sizes and requirements, from small offices to large enterprises.
- Optimize Print Policies: With Associated’s support, you can set up print policies that align with your goals. For example, you might set default color print settings for low coverage in non-essential prints, reducing unnecessary costs.
- Monitor and Adjust Usage: Kyocera’s devices allow for detailed usage tracking, giving you insights into which departments or types of documents are consuming the most color. Regularly reviewing this data helps identify potential cost-saving opportunities and adjust printing practices accordingly.
Why Choose Associated Business Technologies for Your Kyocera Solutions?
Choosing the right partner to implement Kyocera’s three-tier color system can make a significant difference. At Associated Business Technologies, we specialize in tailoring print solutions that match the unique needs of each business. Our team is experienced in integrating Kyocera’s advanced technology with cost-effective strategies, ensuring your business receives the full benefits of the three-tier system.
With our support, you gain more than just a printing solution; you gain a partner committed to helping you streamline processes, optimize resources, and reduce printing expenses. From selecting the right device to offering ongoing support, we’re here to help you get the most out of Kyocera’s industry-leading color system.
Cut Costs Without Compromising Quality
In today’s competitive landscape, every cost-saving measure matters. Kyocera’s three-tier color system gives businesses a practical way to reduce expenses without compromising the quality and impact of their color documents. By implementing this innovative system, your business can enjoy high-quality color prints at a fraction of the cost, driving greater efficiency and value.
Ready to get started? Contact Associated Business Technologies to discuss how Kyocera’s three-tier color system can revolutionize your printing approach. With our guidance, you’ll be well on your way to achieving cost-efficient, high-quality color printing that supports your business goals.
