Is It Time to Upgrade Your Copier? 7 Signs Your Salt Lake City Business Needs an Equipment Refresh
When was the last time you really evaluated the performance of your office copier or multifunction printer (MFP)? If your answer is “it’s been a while,” you’re not alone. Many Salt Lake City businesses continue to use outdated or underperforming copiers simply because they still technically work. But that mindset can cost you more than you realize—slowing down your team, increasing supply expenses, and even compromising your document security.
As Q1 comes to a close and you plan ahead for Q2, now is the perfect time to reassess your office technology. Here at Associated Business Technologies, we help businesses like yours throughout the Salt Lake City metro area modernize their workflows with reliable, high-performance copiers and printers from trusted brands like Kyocera, Canon, HP, Xerox, KIP, and more.
So, how do you know when it’s time to upgrade?
1. Your Copier Keeps Breaking Down
Frequent paper jams, error codes, or unexplained shutdowns are all signs that your copier is nearing the end of its useful life. If you’ve had to call for copier repair more than once this quarter, it’s time to ask yourself: is it worth continuing to pour money into repairs, or should you invest in a more reliable device?
Upgrading to a newer model can drastically reduce downtime, minimize service calls, and free up your team to focus on what really matters—getting work done efficiently.
2. It’s Slowing Down Your Workflow
If your current copier or MFP can’t keep up with your team’s daily printing, scanning, and copying demands, you’re likely losing valuable time every single day. Modern office devices are built to handle high-volume workloads, with faster print speeds, automatic document feeders, duplex printing, and advanced finishing options.
Today’s copiers also integrate seamlessly with cloud storage, mobile devices, and email systems—allowing your staff to scan-to-cloud or print-from-anywhere in seconds. If your machine isn’t doing that, it’s time for an upgrade.
3. Your Copier Doesn’t Support Modern Connectivity
Can your team print directly from their smartphones or tablets? Can they scan to cloud platforms like Google Drive, Dropbox, or OneDrive? What about secure email-to-print or fax-to-email capabilities?
These aren’t just nice-to-have features anymore—they’re essential for modern workplaces in Salt Lake City. Devices from brands like Xerox and Kyocera offer built-in connectivity apps and cloud workflow tools to keep your team mobile and productive. If your current copier doesn’t support these features, you’re missing out on serious efficiency gains.
4. Your Supplies Are Costing Too Much
Older copiers tend to be less efficient with toner and energy. They may require expensive or discontinued cartridges, or worse—use more toner than necessary due to worn-out components.
Upgrading your copier can reduce your overall printing costs, especially when you choose an energy-efficient model with smart toner usage. Many newer devices also offer automatic supply alerts and restocking, helping you avoid costly interruptions. At Associated Business Technologies, we even offer Managed Print Services (MPS) that take the guesswork out of supply ordering.
5. Your Device Isn’t Secure
Cybersecurity isn’t just about your computers and servers—your copier can be a vulnerability too. If your device stores scanned documents or accepts print jobs over the network, it can be a target for data breaches.
Modern MFPs from Canon, HP, and Xerox include security features like encrypted hard drives, secure print release, and user authentication. These tools help protect sensitive data and keep your company compliant with privacy regulations—especially important if you’re in healthcare, legal, or financial services.
6. Your Lease Is Ending—or You’re Paying Too Much
If you’re nearing the end of your copier lease, this is your golden opportunity to upgrade. Don’t let your leasing company roll over your existing agreement without exploring your options.
At Associated Business Technologies, we can help you compare models, evaluate your true monthly print volume, and design a leasing plan that makes sense for your budget and business goals. You might be surprised how much more you can get for your money with today’s equipment.
7. Your Business Has Grown—but Your Equipment Hasn’t
Have you added new employees, departments, or locations in the last year? If so, your copier may no longer be sized appropriately for your needs. A machine that once fit your business perfectly might now be slowing you down or causing bottlenecks.
We can help you right-size your fleet with scalable solutions that grow with your business. Whether you need a high-capacity production printer, a compact desktop unit, or a fleet-wide refresh across multiple sites in Salt Lake City, we’ve got you covered.
Take the Next Step with Associated Business Technologies
If any of the signs above sound familiar, it’s time to schedule a free office technology assessment with Associated Business Technologies. We’re not just your average copier dealer—we’re a trusted partner for businesses across Salt Lake City looking to improve productivity, reduce costs, and future-proof their office technology.
➤ Request a Copier Assessment
➤ Explore Copier Leasing Options
➤ Browse Our Brands: Kyocera | Xerox | Canon | HP | KIP
Don’t wait for another paper jam or toner emergency. Let’s future-proof your office today—so you can focus on growing your business tomorrow.
